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You must complete a rental application as a condition of rental. Rentals are made subject to the policies and conditions below.

Click here to download a copy of our rental policies and conditions

Click here to download a rental application in pdf format.

Click here to download a sign marquee rental application.

Rental Policy and Conditions of Rental

Available for rent, Saracen Landing is Pine Bluff’s premier location for weddings, reunions, concerts, receptions, picnics, cook-offs and other events. Resting on piers above the beautiful Lake Saracen, Saracen landing provides the perfect venue for an outdoor event. The 10,080 square foot covered pavilion will accommodate large groups.

We also offer two covered parking structures and a small amphitheater. For meetings, our conference room is available during business hours. You may also rent the sign marquee. There are certain restrictions and limitations to sign usage.

General Information

The City of Pine Bluff, or any of its officers, agencies, or employees, are not responsible for injuries, loss of or damage to personal property occurring as a result of your activity being conducted on City property.

Violation of any part of this policy and/or City Codes will be just cause for the denial of future reservation of park facilities and the forfeiture of any deposits made.

Rental Charges

Facility / Item / Service	Per Day Rental Fee*	Deposit*
Complete rental: Includes pavilion, amphitheater, conference room, covered parking, staff, tables, chairs (see Equipment, below for details)	$550	$150
Amphitheater only	$50	$50
Conference room only (Can also be added to pavillion rental)	$50	$50
72" Round tables, each, per event, (available only with pavilion rental)
Marquee sign rental, one side, per event	$35
Marquee sign rental, two sides, per event	$60

Rental Confirmation

Rentals are confirmed only after your rental application is approved and all deposits and rental fees are paid.

Equipment

Pavilion rental includes 125 folding chairs, etc. etc. You are responsible for setting up tables and chairs and for returning tables and chairs to the storage room after use.

Deposits and Cancellations

$150.00 deposit required to reserve the pavilion. The $400.00 balance is due two weeks prior to event.

• Pavilion – A 30 day notice is required for cancellations for a full refund of deposit. If you cancel less than 30 days, $100.00 of deposit will be forfeited
• Amphitheater and Conference Room – Two (2) week notice for cancellations. Less than two (2) weeks, deposit will be forfeited.

Cleaning

• We ask that you leave Saracen Landing in the same condition as it was rented.
• You must clean the facility immediately after the conclusion of an event.
• You must completely remove all decorations (including adhesive tape and putty) •You must remove your trash from Saracen Landing immediately after your event.
• You must clean and wipe down all tables and chairs and returned to the storage room.
• If there is excessive spillage or trash left on the pavilion floor, you are responsible for cleaning it up.
• If you park automobiles on the pavilion, you must provide and place carpet, cardboard, etc. beneath the vehicles in case of leaking oil or fluids. If oil or fluids leak onto the pavilion floor, you will be charged for clean-up.

Decorations

• Balloons as decorations are permitted. If you use balloons to decorate the pavilion please ensure they are securely attached to the structure. Balloons and their attached strings must be removed from the Pavilion at the completion of your event.
• Throwing rice, birdseed, or confetti at Saracen Landing is prohibited. Instead, we happily endorse the scattering of real flower petals
• Use of glitter is prohibited
• Candles are permitted. If you use candles, they must be enclosed in either hurricane glass globes or votive glass containers.
• Nails, screws, staples, tacks and other fasteners which pierce the structure are prohibited. We suggest using removable adhesive putty or tape to secure decorations.
• Fireworks are prohibited and are a violation of City ordinances.

Hours of Use

All activities must be over and clean-up completed by 1:00 a.m. There are no exceptions. This rule is enforced by the Pine Bluff Police Department

Security

Security is required for any event that lasts to 9:00 p.m. or later. Saracen Landing will provide this security which will be billed to the renter at $25.00 per hour, per security officer.

Smoking

SMOKING is prohibited in the building, under the roof of the pavilion.

Grilling

Grills and open flames are prohibited under the roof of the pavilion.

Catering

We do not have a catering kitchen. Please alert your caterer that all foods must be prepared off site. We will appreciate your giving us the name of your caterer and the person in charge of flowers and decorations in advance.

Alcoholic Beverages

You must obtain permission from the Parks & Recreation Commission to sell or serve alcoholic beverages. To sell alcoholic beverages, you must have a picnic permit from the Arkansas State Alcoholic Beverage Commission.

Security

Facility renters must furnish security for any event lasting until 9:00 p.m. or later. Saracen Landing will make arrangemens for this security which will be billed at $25.00 perf hour.

Weapons

Possession of firearms or any other type of weapon at Saracen Landing is prohibited.

Refreshments / Vending

If you intend to sell any type of refreshments, you must get appropriate City licenses and permits. You must attach copies of these permits your signed facility rental agreement. You must furnish a list of all food vendors to the Pine Bluff Parks & Recreation Department five (5) days prior to your event.

Parking

Please park in designated parking areas only. Parking in fire lanes or on the grass/landscaped areas around the facility is prohibited.

If you have any questions, please call us at 870.536.0920 or email us.